Market Day Preparation, A Complete Guide

A successful market day is the result of careful planning and efficient execution. This guide walks you through every stage, so you can focus on selling, connecting, and enjoying the experience.

Load Vehicle

• Load heavy items like tent weights and tables first, placing them against the back seats or floor for stability
• Stack product bins in a way that prevents shifting in transit
• Keep fragile items separate or cushioned
• Pack essentials like cash box, card reader, and signage in an easy‑to‑reach spot
• Double‑check your packing list before closing the trunk or hatch
• Bring a cart or dolly if parking is far from your booth location

Arrival & Setup

• Arrive early enough to unload without blocking traffic or other vendors
• Confirm your booth space location with the market organizer
• Set up tent or canopy first, securing weights immediately
• Arrange tables and displays for maximum flow and visibility
• Test card readers, lights, and other equipment before the market opens
• Place signage and promotional materials in clear view of passersby
• Keep packing bins organized under tables for quick restocks

Customer Interaction

• Greet visitors with a smile and a friendly hello
• Ask open‑ended questions about their needs or interests
• Share product stories, uses, and benefits
• Offer samples or demonstrations where appropriate
• Keep checkout quick—accept multiple payment methods and have change ready
• Maintain an uncluttered and welcoming booth throughout the day
• Gather customer emails or social media follows for future engagement

End‑of‑Day Breakdown

• Begin quietly packing non‑essential items during slow periods near closing
• Count and secure cash before leaving your booth unattended
• Carefully pack fragile items first to prevent damage
• Break down displays, tables, and tent in reverse order of setup
• Sweep or clear your booth space to leave it tidy
• Double‑check you have all gear and personal items before driving away
• Review sales notes and jot down any ideas or changes for next time