Vendor Setup Checklist, A Complete Guide

The right setup can turn a slow day into a successful one. This guide gives you a structured checklist so you arrive ready, set up efficiently, and serve customers without missing a beat.

Before You Go

• Review market rules, arrival time, booth size, and any restrictions
• Pre‑pack products in transport‑friendly bins
• Print or attach price tags ahead of time
• Load your tent, tables, signage, and display gear first for easy unloading
• Prepare your cash float and ensure card readers are charged
• Bring an "essentials kit" with tape, zip ties, scissors, markers, and spare batteries

Display Essentials

• Tent or canopy with required weights on each leg
• Tables with fitted or clean cloth covers
• Clear signage, including business name, prices, and payment methods
• Product displays that raise items to eye level
• Lighting if shade or early hours are expected
• Branded touches like matching colors, logo table runner, or themed props
• Comfort items like chairs, mats, and water bottles

Payment Processing

• Cash box with small bills and coins
• Mobile card reader (Square, Zettle, Clover Go, etc.) tested the night before
• Contactless payment options with QR codes for Venmo, Cash App, or PayPal
• Backup battery or power bank
• Receipt system (digital preferred)
• Manual backup method for card details in case of signal loss

Weather Contingencies

• Properly weighted tent legs
• Sidewalls or tarps to block wind, rain, or sun
• Plastic bins and covers to protect products
• Clamps, bungees, and zip ties for securing displays
• Battery‑operated fans or portable heaters (if allowed)
• Extra clothing layers, hats, or gloves depending on season

Pro Tips from Experienced Vendors

• Arrive 30–60 minutes early for calm, unhurried setup
• Greet everyone who stops by, even if they are "just looking"
• Keep high‑margin or popular items front and center
• Replenish stock in small batches to avoid clutter
• Track top‑selling items and customer questions for future events
• Build relationships with fellow vendors—they are a source of advice and referrals
• Post on social media before, during, and after the market to keep customers engaged